# PWR-254 — Civic coordination: learner worksheet Release: Revision 7T · Full Tutorial Edition Estimated time: Estimated 11 min reading; practical time is provider-set Difficulty: Intermediate Equipment: Common household or practice equipment — Qualified public-process facilitator and fictional town decision about opening a reading room on one additional evening.; Supplied fictional council mandate and options: no change, a one-month Thursday-evening trial, or a supported alternative. Six submissions are complete inputs: S1, a student speaking personally, wants access after 17:00; S2, a morning carer speaking personally, depends on pre-10:00 access; S3, an authorised staff-union note, says late cover needs a rota and workload review; S4, an authorised disability-access group note, supports evening access only with an accessible journey home; S5, a resident speaking personally, claims 'everyone wants evenings' but supplies no representation mandate; S6, the transport operator's authorised note, offers an accessible 20:10 bus for the one-month trial only. Supply conflict and representation cards.; Contribution-to-reason table, decision notice, implementation, distribution, complaint and appeal templates. Space: Desk / seated Automated structural checklist: 10 of 10 structural checks present Evidence quality/context: G4; Detailed research depth Automated method-quality band: Comprehensive Method-rating basis: Structure coverage, instruction/check specificity, alternative distinctness, source troubleshooting, comparison depth and whether purpose/check fields are authored rather than derived. Editorial review: Pending manual editorial sign off ## Before you begin - [ ] I read the tutorial authority and stop conditions. - [ ] I have the required equipment/space or a declared accessible alternative. ## Canonical source context This supervised lesson teaches the full civic-coordination method used by a competent public authority. Participants identify the jurisdiction and this decision still open; map affected plus absent groups; provide accessible balanced information; state representation and conflict limits; protect dissent; apply a legitimate participation rule; record contributions accurately; show how input influenced this decision; monitor implementation; then publish complaint, review and appeal routes. The practice takes no political position. Target outcome: With a public-process facilitator, you complete a fictional participation record that traces contributions to a reasoned decision, an implementation measure, protection for minority and dissenting views, plus an appeal route. ### Authority and setup conditions - Confirm all institutions, people, views and decisions are fictional. - State which fictional authority may decide and which aspects are genuinely open before inviting input. - Set safety, accessibility, privacy, representation and complaint rules; no real organising or outreach occurs. ### Required or supplied materials - Qualified public-process facilitator and fictional town decision about opening a reading room on one additional evening. - Supplied fictional council mandate and options: no change, a one-month Thursday-evening trial, or a supported alternative. Six submissions are complete inputs: S1, a student speaking personally, wants access after 17:00; S2, a morning carer speaking personally, depends on pre-10:00 access; S3, an authorised staff-union note, says late cover needs a rota and workload review; S4, an authorised disability-access group note, supports evening access only with an accessible journey home; S5, a resident speaking personally, claims 'everyone wants evenings' but supplies no representation mandate; S6, the transport operator's authorised note, offers an accessible 20:10 bus for the one-month trial only. Supply conflict and representation cards. - Contribution-to-reason table, decision notice, implementation, distribution, complaint and appeal templates. ## 1. Confirm jurisdiction and the open question Quote the competent fictional authority, decision stage, scope, constraints and exact elements open to influence. Why: Participation is misleading when this decision is already closed. Success check: The process contains a genuine fictional choice with known limits. Accessible alternative: Ask the qualified provider to adapt positioning, cue modality, pace, interface or rest while preserving this step’s declared check: “The process contains a genuine fictional choice with known limits.” If an adaptation changes the measured task or configuration, record it as a different configuration rather than an equivalent attempt. Alternative relationship: Conditional equivalence requires target and configuration check Learner notes: ________________________________________________________________________________ Completed: [ ] ## 2. Map affected and absent groups Identify users, non-users, workers, minorities, access needs, rightsholders and those unable or unwilling to participate. Why: The visible participants are not the whole public. Success check: Every absence and representation claim remains explicit. Accessible alternative: Ask the qualified provider to adapt positioning, cue modality, pace, interface or rest while preserving this step’s declared check: “Every absence and representation claim remains explicit.” If an adaptation changes the measured task or configuration, record it as a different configuration rather than an equivalent attempt. Alternative relationship: Conditional equivalence requires target and configuration check Learner notes: ________________________________________________________________________________ Completed: [ ] ## 3. Provide accessible balanced information Explain available options, evidence, uncertainty, costs, rights and how input will be used in multiple formats. Why: People cannot participate meaningfully through hidden or slanted information. Success check: A reader can compare available options with the non-negotiable constraints. Accessible alternative: Ask the qualified provider to adapt positioning, cue modality, pace, interface or rest while preserving this step’s declared check: “A reader can compare available options with the non-negotiable constraints.” If an adaptation changes the measured task or configuration, record it as a different configuration rather than an equivalent attempt. Alternative relationship: Conditional equivalence requires target and configuration check Learner notes: ________________________________________________________________________________ Completed: [ ] ## 4. Declare representation and conflicts Record who speaks personally and who holds a representation mandate; disclose organiser plus participant interests; never infer group authority. Why: Having a voice in this exercise is different from representing other people. Success check: Every submission has an accurate status. Accessible alternative: Ask the qualified provider to adapt positioning, cue modality, pace, interface or rest while preserving this step’s declared check: “Every submission has an accurate status.” If an adaptation changes the measured task or configuration, record it as a different configuration rather than an equivalent attempt. Alternative relationship: Conditional equivalence requires target and configuration check Learner notes: ________________________________________________________________________________ Completed: [ ] ## 5. Create safe participation routes Offer public, private, written, spoken, AAC, interpreted and asynchronous channels with clear conduct plus safeguarding routes. Why: Public speaking can exclude or endanger people. Success check: Dissent can enter without forced exposure. Accessible alternative: Ask the qualified provider to adapt positioning, cue modality, pace, interface or rest while preserving this step’s declared check: “Dissent can enter without forced exposure.” If an adaptation changes the measured task or configuration, record it as a different configuration rather than an equivalent attempt. Alternative relationship: Conditional equivalence requires target and configuration check Learner notes: ________________________________________________________________________________ Completed: [ ] ## 6. Use a legitimate decision rule State how evidence, deliberation, consent, a vote, statutory authority or a recommendation relates to the final decision and minority protections. Why: A raw majority cannot waive rights or jurisdiction. Success check: Participants know what their contribution can change. Accessible alternative: Ask the qualified provider to adapt positioning, cue modality, pace, interface or rest while preserving this step’s declared check: “Participants know what their contribution can change.” If an adaptation changes the measured task or configuration, record it as a different configuration rather than an equivalent attempt. Alternative relationship: Conditional equivalence requires target and configuration check Learner notes: ________________________________________________________________________________ Completed: [ ] ## 7. Record contributions faithfully Summarise the reasons, evidence, disagreement and uncertainty; allow correction; avoid turning minority views into consensus. Why: The participation record is the bridge between a contribution and later accountability. Success check: Contributors can recognise or correct their input. Accessible alternative: Ask the qualified provider to adapt positioning, cue modality, pace, interface or rest while preserving this step’s declared check: “Contributors can recognise or correct their input.” If an adaptation changes the measured task or configuration, record it as a different configuration rather than an equivalent attempt. Alternative relationship: Conditional equivalence requires target and configuration check Learner notes: ________________________________________________________________________________ Completed: [ ] ## 8. Give reasons and trace influence The authorised role states this decision, evidence, values, rejected options, conflicts and what did or did not change because of the input. Why: A comment box without feedback is not coordination. Success check: The decision notice includes both the dissent and competent authority’s response. Accessible alternative: Ask the qualified provider to adapt positioning, cue modality, pace, interface or rest while preserving this step’s declared check: “The decision notice includes both the dissent and competent authority’s response.” If an adaptation changes the measured task or configuration, record it as a different configuration rather than an equivalent attempt. Alternative relationship: Conditional equivalence requires target and configuration check Learner notes: ________________________________________________________________________________ Completed: [ ] ## 9. Implement and monitor distribution Assign an owner, timing, access supports and measures of who benefits, waits or bears the burden. Why: Participation quality is tested in implementation. Success check: Distribution and adverse effects are reviewed, not only attendance. Accessible alternative: Ask the qualified provider to adapt positioning, cue modality, pace, interface or rest while preserving this step’s declared check: “Distribution and adverse effects are reviewed, not only attendance.” If an adaptation changes the measured task or configuration, record it as a different configuration rather than an equivalent attempt. Alternative relationship: Conditional equivalence requires target and configuration check Learner notes: ________________________________________________________________________________ Completed: [ ] ## 10. Provide complaint, review and appeal Publish accessible routes, deadlines, independent roles and possible remedies, then apply a fictional complaint card. Why: Civic power needs a correction route beyond the original meeting. Success check: The complaint receives a traceable response under fictional process. Accessible alternative: Ask the qualified provider to adapt positioning, cue modality, pace, interface or rest while preserving this step’s declared check: “The complaint receives a traceable response under fictional process.” If an adaptation changes the measured task or configuration, record it as a different configuration rather than an equivalent attempt. Alternative relationship: Conditional equivalence requires target and configuration check Learner notes: ________________________________________________________________________________ Completed: [ ] ## Reflection What changed? ________________________________________________________________________________ What remains difficult? ________________________________________________________________________________ What will I repeat, adapt, ask for help with, or stop? ________________________________________________________________________________ --- Completion of this worksheet demonstrates tutorial participation only. It does not establish capability, qualification, safety clearance, diagnosis, treatment or independent validation.